The worst fear of every presenter is an AV failure. Imagine you are prepping for your presentation and it is just about to begin, people have taken their seats, their attention is focused on you, you try to start your presentation but the projector shuts down and the speakers don’t cooperate as well. But by the time you get it under control, it might as well have been too late. So no matter how much you check, double check and then triple check something, there’s always that possibility of things going haywire. But there are ways to prevent or at least manage this embarrassing situation better:
Just Hire an AV Service
If you live in Auckland then get an AV to hire Auckland or get a local but reputed AV service to take care of all your AV requirements. A technician can set up the necessary equipment which will be used in the conference, event or such. The consultant will also train you regarding how you can manage the gear and work with it during your presentations. Of course, the hired technicians will be staying on site till the event is done in case any technical problems pop up. If your organization holds a lot of events then consider hiring a technician with whose services you were satisfied as it will help in building up a good rapport.
Book the location early on
Make sure that you book the location where the presentation will be held days early and along with it also have a floorplan. This will helps in ensuring everything goes to plan on the day when it actually matters. It will reduce your worries as the technician can get working as soon as he can. Later on, if any adjustments are needed, then you can direct them to carry it out. Most importantly, all of it will go smoothly and without much hassle or tension.
Make sure you have the presentation ready
This is to say that you should have your presentation and content ready by the time the AV hire service sets up the equipment and is testing it days before the event. If your presentation is ready, then you can test it, again and again, to see if you are encountering any problems or if anything needs tuning.
Have backup gear with you onsite
No matter how many times a thing gets tested, there’s still always a slight chance of things going wrong. To prevent even this little percentage from rising, make sure you have back up a gear with you. Of course, you don’t have to carry heavy gear whenever you go, but making sure that you know where it is will help to get to it and set it up sooner. Also, you should remember that gear wears off over time, so make sure you use it frequently, but within means to prevent chances of surprise failure.
Keeping these points in mind will ensure that you don’t have to face unnecessary embarrassment and failure while trying to successfully get through the event you are in charge of organizing.